Open Public Forum

As per South Waikato District Council’s Standing Orders, a period of up to 30 minutes has been set aside for a public forum. Each speaker during the public forum section of this meeting may speak for up to five minutes or longer at the discretion of the Mayor. As many speakers as possible will be heard within the allocated time.

Requests to speak at the Public Forum must be made to the Chief Executive (or their delegate) at least one clear day before the meeting; however, this requirement may be waived by the Chairperson. Requests should also outline the matters that will be addressed by the speaker. Speakers and their topic will be included on a Public Forum speaking list.

If you have any questions or would like to register your intent to speak at this meeting, please email the Executive Office Team or by calling (07) 885 0340.

Start times are on the cover of each agenda and all public meetings are advertised and available on Council's website in the News section.

Live streamed Council and Committee meetings, guidance for speakers

From 30 August, Council and Committee meetings at South Waikato District Council will be live streamed through a public portal via our website. This means that our presentation style, behaviours and what we say is recorded and watched live.

This page contains a few tips for speakers at our Open Public Forum.

1. Be prepared: Speakers should be informed about the topics being discussed in the Council meeting and be ready to present their viewpoints or concerns.
2. Be respectful: Speakers should express their professional opinions or ask questions in a respectful and courteous manner, avoiding personal attacks or inflammatory language.
3. Be concise: It is crucial to keep remarks brief and to the point, as there is often a limited amount of time allotted to each speaker. Rambling or going off-topic may cause frustration among other participants.
4. Be organised: Prepare any notes or supporting documents in advance to ensure a clear and organised presentation. This will help convey the message effectively and efficiently.
5. Be patient: In live streaming Council meetings, there may be technical difficulties or interruptions. It's important for speakers to remain patient and composed during such instances.
6. Be aware of time limits: Many Council meetings impose time limits on individual speakers. It is essential to adhere to these restrictions to allow other participants an equal opportunity to express their views.
7. Be aware of your body language: Keep eye contact with the camera if you are presenting remotely and with the Councillors if you're physically present. Maintain a confident and attentive posture throughout your presentation.
8. Be prepared for questions: Anticipate potential questions or concerns that Councillors may have regarding your report. Be ready to provide clarifications or additional information.
9. Be grateful and courteous: After presenting your report, thank the Councillors for their time and attention. Show appreciation for the opportunity to present and engage in the council meeting.